> ## Documentation Index
> Fetch the complete documentation index at: https://academy.pathfindr.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Setup Gemini For Your Business

> A comprehensive guide to setting up Google Gemini in your Workspace, including AI Pro and Ultra licenses for advanced features.

Google has integrated Gemini directly into their Workspace product, meaning tools like Gmail, Docs, Meet, Sheets and Slides now come with built-in AI support. It also includes the standard Gemini chat functionality. This means you no longer need to buy Gemini separately—if you buy a Workspace plan (Starter, Standard, Plus, or Enterprise), that plan will come with a level of Gemini access.

<Card title="Full pricing breakdown and features" icon="arrow-up-right" horizontal href="https://workspace.google.com/pricing">
  View Google Workspace pricing details\
  \
  *Open in new tab*
</Card>

Additionally, Google now offers a premium AI add-on called **Google AI Ultra for Business**, which unlocks higher-tier models (like Gemini 2.5), plus access to creative AI tools such as **Flow** (video generation powered by Veo 3) and **Whisk** (image-to-video). These are separate services but licensed and controlled through your Workspace admin console.

The pricing model is per user, per month, with the option to commit for a year (lower cost) or pay monthly (higher cost, more flexibility).

## Before you begin

<Warning>
  Ensure you meet these requirements before proceeding with setup:
</Warning>

* Confirm you have Google Workspace Business Standard, Business Plus, Enterprise Standard, or Enterprise Plus ([Compare editions](https://workspace.google.com/pricing))
* Ensure you have Super Admin privileges in your Google Workspace console ([Admin roles guide](https://support.google.com/a/answer/2405986))

## Enable Gemini in your workspace

<Steps>
  <Step title="Access Gemini settings">
    Go to **Apps > Google Workspace > Settings for Gemini for Google Workspace** ([Direct link](https://admin.google.com/ac/appsettings/55656082996))
  </Step>

  <Step title="Select your organisation unit">
    Select your organisation unit (typically your entire organisation to start)
  </Step>

  <Step title="Toggle services ON">
    Toggle **ON** the following services ([Full setup guide](https://support.google.com/a/answer/14346590)):

    * Gemini in Docs, Sheets, Slides, Gmail
    * Gemini side panel
    * NotebookLM (if available in your region) ([NotebookLM availability](https://support.google.com/notebooklm/answer/14544121))
    * Gemini app access ([Gemini app guide](https://support.google.com/gemini/answer/13594961))
  </Step>
</Steps>

## Extend with Google AI Pro & Ultra licenses

AI Pro and AI Ultra are Google's premium AI subscription tiers, offering the highest access to their AI models, top-of-the-market video and image generative tools, and higher usage limits. For organisations, Google has introduced Google AI Pro & Ultra for Business which is an add-on to existing Google Workspace (Business or Enterprise) plans.

### License comparison

The main difference between the two licenses is usage limits and storage:

<CardGroup cols={2}>
  <Card title="Pro" icon="star">
    * 2TB storage
    * 1,000 credits for Flow
  </Card>

  <Card title="Ultra" icon="crown">
    * 30TB storage
    * 25,000 credits for Flow
  </Card>
</CardGroup>

<Card title="Full breakdown of pricing" icon="arrow-up-right" horizontal href="https://one.google.com/about/google-ai-plans/">
  View Google AI plans pricing\
  \
  *Open in new tab*
</Card>

### When to Consider Google AI Pro or Ultra

Your business should consider Google AI Pro or Ultra if:

<AccordionGroup>
  <Accordion title="Scale video content efficiently" icon="video">
    Your organisation is working to scale video content without proportionally scaling headcount.
  </Accordion>

  <Accordion title="Streamline creative workflows" icon="palette">
    Marketing, product training or branding teams spend weeks on storyboards, edits, explainers for every video.
  </Accordion>

  <Accordion title="Rapid prototyping" icon="bolt">
    You want to convert images, text, concepts—even rough ideas—into polished short-form videos automatically.
  </Accordion>

  <Accordion title="Increase output without hiring" icon="users">
    Your goal is more video, faster, without hiring a dozen more creative staff.
  </Accordion>
</AccordionGroup>

<Info>
  Ultra gives you access to tools like **Veo 3** (video generation) and the "Deep Think" reasoning mode that can streamline the end-to-end process of ideation → script → visuals → video.
</Info>

## Feature / Capability Table

| **Feature / Capability**                                       | **Why it matters / what it enables**                                                                                   | Link                                                                                                                            |
| -------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------- |
| Access to **Gemini 2.5 Pro Deep Think**                        | A more advanced reasoning mode for complex tasks (e.g. deeper research, strategy, technical work)                      | [Google Help](https://support.google.com/a/answer/16345165?hl=en\&utm_source=chatgpt.com)                                       |
| Video generation via **Veo 3 / Flow**                          | Create cinematic scenes, transitions, stories, etc — letting marketing / creative teams generate video concepts faster | [Google Workspace](https://workspace.google.com/blog/product-announcements/google-ai-ultra-for-business?utm_source=chatgpt.com) |
| Whisk (image to video)                                         | To visualise or animate imagery ideas more quickly                                                                     | [Google Help](https://support.google.com/a/answer/16345165?hl=en\&utm_source=chatgpt.com)                                       |
| NotebookLM with higher limits                                  | For research workflows, summarising large documents, and internal knowledge work                                       | [Google Help](https://support.google.com/a/answer/16345165?hl=en\&utm_source=chatgpt.com)                                       |
| AI credits (1,000 for Pro and 25,000 for Ultra/month per user) | Used to generate content (video, images etc.) in Flow, Whisk, etc.                                                     | [Google Help](https://support.google.com/a/answer/16345165?hl=en\&utm_source=chatgpt.com)                                       |
| Premium access, priority usage, higher quotas                  | More requests, more concurrency, fewer throttling limits                                                               | [Google Help](https://support.google.com/a/answer/16345165?hl=en\&utm_source=chatgpt.com)                                       |
| Integration inside Google Workspace apps                       | Access to Gemini inside Gmail, Docs, Sheets, Slides, etc.                                                              | [Google Help](https://support.google.com/a/answer/16345165?hl=en\&utm_source=chatgpt.com)                                       |
| IT / Admin control                                             | Ability to assign, control, monitor usage, align with organisation security/compliance                                 | [Google Workspace](https://workspace.google.com/blog/product-announcements/google-ai-ultra-for-business?utm_source=chatgpt.com) |