> ## Documentation Index
> Fetch the complete documentation index at: https://academy.pathfindr.ai/llms.txt
> Use this file to discover all available pages before exploring further.
# Reading Material
> A practical guide for getting better results from ChatGPT through effective prompting.
export const Quiz = ({question, options, correctIndex, explanation}) => {
const [selected, setSelected] = useState(null);
const [showResult, setShowResult] = useState(false);
const handleSelect = index => {
if (showResult) return;
setSelected(index);
setShowResult(true);
};
const isCorrect = selected === correctIndex;
return
;
};
## What you'll learn
A prompt is the instruction you give to ChatGPT. The clearer your direction, the better the response. This module shows you how to structure prompts that get useful results on the first try.
Use frameworks to organise your requests
Copy proven formats for common tasks
Add voice, visuals, and files to your prompts
Set up scheduled prompts and saved memory
***
## What is a prompt?
A prompt is the way you tell an AI what you want and how you want the result to look. A good prompt doesnβt just say what to do. It often includes context, tone, format, or constraints to guide the result.
Think of it as having a conversation with a very knowledgeable assistant who needs clear directions to help you best.
The more precise you frame your request and prompt, the more accurate your responses can be.
***
## Essential propmting frameworks
These three frameworks cover most workplace prompting scenarios. Pick the one that matches your task type.
Use CLEAR when you need ChatGPT to produce something specific, like a report, email, or summary.
What is the purpose or situation?
Example: "Our sales team is struggling with quarterly targets"
How long should the response be?
Example: "I need a concise 2-page proposal for senior management"
What style or format should it follow?
Example: "Follow our standard business case format with executive summary"
Who will read this?
Example: "Sales director, regional managers, and C-suite executives"
What exactly do you want as output?
Example: "Create a competitive analysis and action plan to improve Q3 performance"
Use PREP when you need ChatGPT to write or create something from scratch.
What is the goal of this content?
Example: "Train a new employee on workplace safety"
Who should ChatGPT act as?
Example: "Act as a workplace safety trainer"
What format or style should it follow?
Example: "Create a checklist with explanations for each point"
What constraints should it consider?
Example: "Maximum 15 items, use simple language, include emergency procedures"
Use STAR when you need ChatGPT to help you work through a challenge or make a decision.
What is the current business challenge?
Example: "Our customer support team is overwhelmed with 40% more tickets since product launch"
What needs to be accomplished?
Example: "Need to reduce response times to under 4 hours while maintaining quality scores above 85%"
What options are you considering?
Example: "Consider automation, staffing options, or process improvements"
What outcomes define success?
Example: "Want to achieve target response times within 8 weeks. Help me evaluate these options and create an implementation roadmap."
***
## Common prompting patterns
These five patterns work across most business tasks. Copy the structure and swap in your own details.
```text theme={null}
Create a
step-by-step
guide for [task] that
[audience] can follow easily.
```
```text theme={null}
Act as a [role]
and help me with [task]
for [context].
```
```text theme={null}
Compare
[option A] and [option B]
for [specific use case],
focusing on [criteria].
```
```text theme={null}
Review my
[content type] and
suggest improvements
for [specific aspect].
```
```text theme={null}
Create
a template for [purpose]
that includes [requirements]
and can be used
for [context].
```
***
## Enriching your prompts
Text is not your only input. ChatGPT can work with images, voice, and files to give you faster, more accurate results.
Upload screenshots, charts, photos, or whiteboards directly into your conversation.
ChatGPT can read and interpret visual information, saving you from manually describing or transcribing content.
*Try this:*
Take a photo of a whiteboard from your last meeting and ask ChatGPT to turn it into action items.
Speak to ChatGPT instead of typing.
Voice Mode works well for brainstorming sessions, verbal problem-solving, and hands-free interaction.
You can interrupt and chat naturally, just like with a colleague.
*Try this:*
Use Voice Mode during your commute to talk through a problem you need to solve.
If you prefer typing but want to speak your prompt, use the dictation tool by selecting the microphone icon to the left of the Voice Mode button.
***
## Advanced techniques
Once you are comfortable with the basics, these techniques help you tackle more complex tasks.
Break complex tasks into smaller steps. Complete one step before moving to the next.
"Help me brainstorm topics for a presentation about climate change"
"Now help me create an outline for a presentation about renewable energy solutions"
"Create detailed content for the first three slides of this outline"
Start broad, then narrow down based on the response you receive.
"Help me plan a team building event"
"Focus on indoor activities for 15 people with a budget of \$500"
"Create a detailed timeline for a cooking class team building event"
Add specific limitations to get focused results.
```text theme={null}
Write a product description for wireless headphones with these constraints:
- Maximum 100 words
- Highlight 3 key features
- Use conversational tone
- Include a call-to-action
- Target audience: fitness enthusiasts
```
Ask ChatGPT to analyse from different viewpoints.
```text theme={null}
Analyse the decision to work remotely from three perspectives:
1. Employee benefits and challenges
2. Employer costs and benefits
3. Impact on team collaboration
Provide balanced insights for each perspective.
```
Explore different possibilities before committing to a plan.
```text theme={null}
Help me plan for three scenarios for our product launch:
1. Best case: High demand, no technical issues
2. Worst case: Low demand, technical problems
3. Most likely: Moderate demand, minor issues
Provide action plans for each scenario.
```
***
## Automating your prompts
ChatGPT can run prompts automatically and remember information across conversations. These features save time on repetitive tasks.
Run prompts daily, weekly, or monthly without manual input. ChatGPT sends you an email when the task completes.
```text theme={null}
Every Monday
at 9am, send
me a summary of
the latest news
in [industry].
```
*Manage your schedules:*
Go to Settings, then Schedules, then Manage to edit or delete existing scheduled tasks.
Let ChatGPT remember details about you across conversations. Enable "Reference saved memories" in your personalisation settings.
```text theme={null}
Save this
to memory:
I work as a
[your role] at a
[copmany type]
and prefer
concise, data-driven
responses.
```
*Manage your memories:*
Go to Settings, then Personalisation, then Memory, then Manage to view or delete saved information.
*Useful information to save:*
Your role and responsibilities, preferred communication styles, company-specific terminology, recurring project context, and any key regulations relevant to your work.
***
## Quick checkpoint
Good prompting is like briefing a capable colleague. The clearer you are about what you need, the better ChatGPT can help. Start with the frameworks, practise with different patterns, and refine your approach based on what works for your tasks.
You are done with this module when you can do the following:
You can apply at least one framework to a real task
You have used a prompting pattern from this module
You have tried voice or visual prompting
You have used follow-up prompts to improve a response
Complete the challenge by building a prompt using what you have learned
Upload screenshots, charts, photos, or whiteboards directly into your conversation.
ChatGPT can read and interpret visual information, saving you from manually describing or transcribing content.
*Try this:*
Take a photo of a whiteboard from your last meeting and ask ChatGPT to turn it into action items.
Speak to ChatGPT instead of typing.
Voice Mode works well for brainstorming sessions, verbal problem-solving, and hands-free interaction.
You can interrupt and chat naturally, just like with a colleague.
*Try this:*
Use Voice Mode during your commute to talk through a problem you need to solve.